Aug 08, 2020  
2020-2021 Catalog 
    
2020-2021 Catalog

Veteran’s Services



Veteran’s Services

Florida Gateway College is an approved site for the education and training of veterans and veterans’ dependents. The College maintains a full-time employee whose duties include serving as the Veteran’s Certifying Official. This office is located within the Office of Enrollment Services.

Application Procedures

A student interested in applying for veterans’ benefits should complete an application for general college admission and a veteran’s (VA) application. If a veteran has not previously applied for VA benefits he/she should provide the following to the Veteran’s Certifying Official:

  1. a copy of each DD-214, “member four copy,” and
  2. copies of marriage certificate, divorce decrees, children’s birth certificates, and/or any other papers depicting VA dependent status.

Due to the lengthy processing time of VA paperwork, veterans are advised to apply for benefits well in advance of registration.

Certification

After verification of official enrollment, the College Veteran’s Certifying Official certifies enrollment to the Veteran’s Administration. The College does not determine eligibility or amount of benefits.

Programs of Education

The Veteran’s Administration will only pay benefits if a veteran, or other eligible person, is seeking a degree or certificate. Only courses applicable to fulfilling degree requirements are used for certification. A course taken for audit cannot be approved for benefits.

FGC is approved to certify for practical training/internship/externships as a component of the program training curriculum.

Veteran students are eligible for independent study courses and open circuit TV courses, with the exception of remedial/deficiency (developmental education) courses.

Change of Educational Program/Change of Educational Status

Payment of Benefits

A delay in payments can result from a veteran student not reporting changes in enrollment or changes of program. Since the first VA checks are delayed, it is advisable for the veteran to be prepared to meet all expenses for approximately two months.

A veteran student may change programs and continue to receive benefits only with approval from the Veteran’s Administration and approval of their college academic advisors. If a student changes their educational program without contacting the Veteran’s Certifying Official, he/she will experience a delay in payment of benefits and a hold is placed on their records until necessary paperwork is filed with the Veteran’s Certifying Official. The Veteran’s Certifying Official is located in the Office of Enrollment Services, Building 015.

Change in Status

VA benefits will be reduced if a veteran, by auditing or withdrawing from a class, changes enrollment status. VA benefits are reduced at the time of change and the veteran or dependent is responsible for any overpayment of benefits, which results from that change.

Standards of Progress

Satisfactory academic progress must be maintained by the veteran in order to be certified for VA benefits. For more information, refer to sections of the catalog related to Academic Standards of Progress, Academic Warning, Probation and Suspension, Readmittance After Suspension, and Academic Dismissal.

Students on academic probation will be reported to the VA for unsatisfactory progress. Being placed on academic suspension or academic dismissal will result in the termination of the veteran’s benefits.

Standards of Progress Appeals

A veteran may appeal academic suspension or academic dismissal resulting in termination of veteran’s benefits, by following the Academic Appeals process in the catalog. If the appeal results in authorization for the student to enroll for classes and a change of academic standing to academic probation, it is the student’s responsibility to provide a copy of the authorization to the Veteran’s Certifying Official. The Veteran’s Certifying Official will notify the Department of Veteran Affairs.

Fee Deferment

Florida law provides for deferment of fee payment for veterans. Students receiving veterans’ benefits whose receipt of benefits is delayed for reasons beyond their control may apply for a deferment of tuition and fees each semester. Late application for veterans’ benefits shall not be a sufficient reason to be granted a deferment of fees. 

See the section below for VA Pending Payment Compliance for students using Chapter 33 or Chapter 31 benefits.  For students using benefits under any other chapter, a deferment of fees allows a student up to sixty (60) additional days from the start of classes to pay for matriculation and/or tuition for fall or spring semesters; or a period of twenty (20) days and not to exceed beyond ten (10) days before the end of the term for any summer term. Students are required to pay the amount that is the difference between the amount of the student’s financial obligation and the amount of the VA education benefit disbursement. Repayment of the deferment is due within the specified time limit even if VA benefits have not been received. Veterans or eligible dependents should contact the Veteran’s Certifying Official on campus for more details. A student who has an outstanding balance or who does not repay their deferment will have a hold placed on their record and will not be allowed to register or receive transcripts until the balance is paid and the hold is lifted.
 

DEFERMENT PROCESS
To be eligible for a deferment of tuition and fees all veterans and/or veteran’s dependents must provide information to the veterans certifying official which allows for the deferment to be processed.

Veterans or dependent students desiring to apply for a deferment of tuition and fees must complete a Request for Deferment with the veterans certifying official. Requests for deferments will be processed up to three weeks before the start of each semester.

Students should adhere to the following guidelines when applying for a deferment:

1. The student registers for class(es);

2. The veteran or dependent completes the Request for Deferment Form, has it notarized, and returns it to the veterans certifying official in the Office of Enrollment Services;

3. The veterans certifying official reviews and authorizes or declines the deferment request, subject to eligibility requirements;

4. The Business Office staff inputs the deferment to the College record.  The veterans certifying official places the deferment in the student’s VA file.

VA Pending Payment Compliance

In accordance with Title 38 US Code 3679 subsection (e), FGC adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. FGC will not:

  • Prevent the student’s enrollment;
  • Assess a late penalty fee to the student;
  • Require the student to secure alternative or additional funding;
  • Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

  • Produce the VA Certificate of Eligibility (COE) by the first day of class;
  • Provide a written request to be certified;
  • Provide additional information needed to properly certify the enrollment as described in other institutional policies.

These additional provisions will end on the earlier of the following dates:

  1. The date on which payment from the VA is made to the institution, or
  2. 90 days after the date the institution certified tuition and fees following the receipt of the COE.

Students are required to pay the amount that is the difference between the amount of the student’s financial obligation and the amount of the VA education benefit disbursement. If a student has an outstanding balance, a hold will be placed on his/her record. Until this obligation is fulfilled, the student will not be allowed to register or to receive transcripts.

Attendance

Punctual and regular attendance is encouraged in all courses, and it is the student’s responsibility to be aware of each instructor’s policy concerning absences. Each instructor is requested to notify the Veteran’s Certifying Official on campus when a veteran or eligible dependent begins to be excessively absent. Excessive absence is defined as unexcused absences exceeding 15 percent of the total classroom contact hours. Any student reported as absent, or not regularly attending, will be reported to the VA as having terminated as of the last date of class attendance.

Tutorial Assistance

Assistance for veterans and eligible dependents is available. Students should contact the campus Veteran’s Certifying Official by calling (386) 754-4398 for specific details.

Information

Additional information about veteran’s services is available through the Veteran’s Certifying Official on campus, who may be reached by calling (386) 754-4398 or students may call the VA directly at 1-888-442-4551.